Constitution

1. TITLE

1.1 The Club shall be called "Maney Probus Club".

2. AIMS

2.1 To promote Fellowship by regular meetings and other activities.
2.2 To be non-political and non-sectarian.

3. MEMBERSHIP

3.1 Membership shall be open to retired and semi-retired professional and business men over 50 years of age resident within 10 miles of the meeting venue.
3.2 Membership shall be restricted to 60 ordinary members.
3.3 Application for membership after attending at least one meeting, shall be mode to the Membership Secretary, on the Club's official application form, proposed and seconded by two existing Members. Such applications will be notified to the Club committee by the Membership Secretary.
3.4 During any period of full membership the Membership Secretary shall operate a waiting list of up to 5 persons, which can be amended as required. He shall keep on file the particulars of any other individuals showing an interest in joining the club
3.5 Final decision on acceptance for membership to be made by the unanimous decision of the Club Committee.
3.6 The committee may appoint an Honorary member in recognition of their outstanding contribution or service to the Club. Such positions will be nominated by the Committee and be subject to approval by the membership.

4. CLUB COMMITTEE

4.1 The Club's business and direction is to be monitored and controlled by the Club Committee, though all decisions (except, acceptance for membership and emergency decisions) have to be taken by a simple majority of Club members present at an ordinary or special meeting (Subject to a quorum being present which is one-half of club members).
4.2 The Club Committee shall consist of: President, Vice-President, Hon. Secretary, Hon. Treasurer 
4.3 The Club year shall be from April to March, but the Club Committee members shall be elected at the January meeting for the new year starting in April. The Hon. Secretary shall invite nominations, proposed and seconded by members, in November and December.
4.4 The offices of President and Vice-President shall be for one year only. Other members of the Club Committee shall be eligible for re-election.
4.5 The Club Committee shall have the power to co-opt as necessary.
4.6 Three members of Club Committee shall constitute a quorum
4.7 An Hon. Auditor shall be elected each year at the Annual General Meeting

5. MEETINGS

5.1 Ordinary meetings shall normally be held on the Third Wednesday of each month from 12 Noon to approximately 2:00pm
5.2 Records of attendance shall be kept by the Membership Secretary and apologies shall be given to the Hon. Secretary (or his nominee) by the previous Monday evening.
5.3 The Hon. Secretary shall inform all members in writing of the date of the Annual General Meeting (A.G.M.), giving 21 days notice With an agenda.
5.4 The A.G.M. shall be held on the Third Wednesday in April.
5.5 The Treasurer shall present a Budget for the forthcoming year at the March meeting and a set of Audited Accounts at the A.G.M. for the Club year just ended.
5.6 A Christmas function may replace the December meeting on an alternative date
5.7 Committee meetings shall be arranged by Chairmen as required.
5.8 The Hon. Secretary shall call a Special General Meeting at the request in writing of ten Members, giving 21 days notice with an agenda.

6. ATTENDANCE

6.1 Members are expected to attend most, if not all, meetings. Failure to attend six meetings in a Calendar year may, at the discretion of the Club Committee, result in a loss of membership
6,2 In the case of a temporary inability to attend meetings, Members may, at the discretion of the Club Committee, be granted 'Leave of Absence' for up to six months. Only two such leave of absences' may be granted in succession.
6.3 In the case of more permanent inability to attend meetings the Club Committee may grant Associate Membership status with a reduced subscription. Associate Members are not included in the maximum number of members.
6.4 Whenever a vacancy arises in the membership, the Committee may invite a prospective member, from the waiting list, to attend a maximum of three Ordinary monthly meetings of the Club without cost as a guest of the club. Prospective members may also attend social events by invitation subject to the payment of the appropriate fee.
6.5 Occasional visitors may attend Ordinary monthly meetings of the Club (but not Annual and Special General Meetings) at the invitation of members as their guests and at their expense (if any) but not on a regular basis.

7. OTHER COMMITTEES AND ROLES

7.1 The Club Committee shall approve the setting up of various committees such as: (1) Venue. (2) Membership & Attendance. (3) Social. (4) Publicity. (5) Speakers.
7.2 Individuals may be requested to take on particular roles by the Club Committee.

8. VOTING

8.1 The quorum of the Club Members is to be one-half of the current membership and a proposal is carried by a simple majority (except for amendment to the rules. See item 10. GENERAL below). The President (or Chair of the meeting) does not have a vote except a casting vote should there be no majority
8.2 The quorum of the Club Committee is three but the President (or Chair of the meeting) does have a vote and, if necessary a casting vote.

9. SUBSCRIPTIONS

9.1 The Members' subscription for each year shall be fixed at the AGM, and shall become due from the 1st May following.
9.2 Failure to pay by the July meeting may, at the discretion of the Club Committee, result in a loss of Membership.
9.3 The joining fee for new Members, the Associate Members' subscription and the Visitors' charge shall be fixed at the Club's AGM, and shall become due from the 1st May following.

10. GENERAL

10.1 No amendment to these Rules shall be mode except at a Special General Meeting or at the AGM where 21 days notice of a proposal to amend these rules shall be given in writing by the Hon. Secretary to all Members..
10.2 Any amendment to these Rules shall require the approval of at least two-thirds of the Members present and voting at the meeting, subject to a quorum being present, which is one-half of club members.
10.3 Notices may be given on behalf of the Committee to any member by sending them to his postal or email address as set out in the Members Handbook.

11. HEALTH & SAFETY NOTICE

Members are advised (reminded) to take care and be fully responsible for their own health and safety at all club meetings and events.

The Committee cannot accept responsibility for members actions but they must provide a duty of care and due diligence by advising members of any potential risks, hazards etc.
Note for the record:
Claims can only be made if a member can prove a case of dereliction of duty by the Committee.